Musco Lighting, a global leader in sports, transportation, and infrastructure lighting solutions, is renowned for cutting-edge technology and unmatched industry expertise. We are currently seeking a Project Administrative Assistant to support our team in the Milan, Italy region on a high-profile international event project. This role will play a key part in coordinating the installation and commissioning of advanced lighting systems, ensuring smooth execution across all phases—from pre-sale planning to final project close-out. If you thrive in a fast-paced environment, have a keen eye for detail, and excel at meeting tight deadlines, we encourage you to apply and be part of our dynamic team.

Hear why Crystal enjoys her role on #TeamMusco.

What we are looking for:

• Administrative Support:
  • Manage schedules, coordinate meetings, and maintain calendars for the project team.
  • Prepare and distribute project-related documentation, including reports, presentations, and correspondence.
  • Assist with the preparation of project plans, timelines, and budgets.
• Communication and Liaison:
  • Act as the primary point of contact for communication between Musco and local stakeholders, vendors, and partners in Italy.
  • Translate documents and interpret conversations as needed between Italian and English.
  • Ensure clear and accurate communication to facilitate smooth project execution.
• Logistics Coordination:
  • Organize travel arrangements, accommodations, and event logistics for the project team.
  • Track and manage project inventory, supplies, and equipment.
  • Coordinate shipments and deliveries in compliance with project timelines.
• Documentation and Reporting:
  • Maintain organized records of project-related activities, ensuring documentation accuracy and accessibility.
  • Compile and distribute regular status updates and progress reports to stakeholders.
  • Support compliance with local regulations, permits, and project requirements in Italy.
• Team Support:
  • Assist in resolving administrative or logistical challenges as they arise.
  • Foster a collaborative and efficient team environment by anticipating and addressing team needs.
  • Support additional tasks as assigned to ensure the project's success.

What you need to be successful:

• Fluency in Italian and English (verbal and written) is mandatory.
• Proven experience in administrative roles, preferably in project or event management.
• Excellent organizational skills with attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Familiarity with Italian business culture, regulations, and practices is a plus.
• Flexibility to adapt to changing project needs and schedules.